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Seamlessly integrate Gmail with Odoo – here's how

For millions of businesses around the world, Gmail or Google Workspace is at the heart of their daily communication, while Odoo powers their operations. The challenge? Bridging the gap between these two worlds often means constantly switching between browser tabs.

Imagine sending and receiving emails right from your familiar Gmail interface without ever leaving Odoo. Picture having the relevant customer data from your ERP system automatically attached to every email.

With the right Odoo Gmail Integration, this is no longer a distant dream. In this guide, we will show you how to achieve this with our module Maildesk – easily, securely, and efficiently.


Why the combination of Odoo and Gmail is so crucial

The efficiency gains from seamless integration are huge. If your inbox and ERP system don’t communicate, it will inevitably lead to:

  • Manual Data Entry: You manually copy email addresses, names, and order numbers.
  • Information Silos: Important agreements remain hidden in individual Gmail accounts and are not accessible to the team.
  • Service Delays: Finding the right information in Odoo to respond to an email in Gmail takes valuable time.

A true integration solves all these issues at once.


Step-by-Step: Connect Your Google Workspace Account with Odoo

Setting up your Gmail account in Maildesk is secure and easy with modern authentication methods.

Step 1: Install the Maildesk Module

If you haven't done so yet, install our module "Maildesk - Professional Email Client" from the Odoo App Store or from our websi​te.


Step 2: Connect your Gmail account via OAuth 2.0

OAuth 2.0 is Google's recommended way to securely grant apps access to your account without sharing your password.

  1. Navigate to Maildesk → Configuration → Email Accounts in Odoo.
  2. Click on "New".
  3. Select “Google (OAuth)” as the account type.
  4. Click “Authenticate”. You will be redirected to a secure Google sign-in page.
  5. Sign in with your Google account to allow the app to access your emails.

That's it! Your password is never stored in Odoo. The connection is secure via a token.

Step 3: Wait for the synchronization

Maildesk is now syncing your emails and label structure from Gmail. Labels in Gmail will appear as folders in Maildesk. Please give it a few minutes to fetch all your data.

Step 4: Experience the new, integrated workflow

Your Google Workspace Odoo integration is now live. Open an email from one of your customers. You will immediately notice the difference:

  • Links: Your Gmail labels as organized folders.
  • Center: Your familiar email overview.
  • Right: The "magical" context view of Odoo that instantly shows you all the data about the sender – contact information, recent sales orders, open projects, and more.


Benefits you will feel immediately

  • Maximum Efficiency: Respond to inquiries in record time, as all information is available instantly.
  • Centralized Data: No more information silos. Every relevant communication is automatically saved in the Odoo contact history.
  • Improved Customer Service: Your customers will be impressed by the speed and accuracy of your responses.
  • Simplicity: Your team does not have to switch between different systems, which makes onboarding easier and increases satisfaction.


Conclusion: Get the Best of Both Worlds

You don't have to choose between Odoo's power and Gmail's familiarity. With the right integration from Maildesk, you can harness the best of both worlds and create a workspace ready for today's business challenges.

Ready to transform your workflow?

 ​​Get in touch

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