MAILDESK – The Ultimate Email Solution & Unified Inbox for Odoo
Experience Seamless Professional Email Communication: Say goodbye to switching between apps, cluttered inboxes, and lost information. With MailDesk, you centralize all your business communication in one powerful inbox—directly within Odoo, 100% GDPR-compliant, and intuitive for every team.
The central email solution for your Odoo: Everything in one inbox
Imagine all your business emails – from info@, support@, and sales@ to personal addresses – clearly organized and managed directly within Odoo.
MailDesk makes it possible: Emails from Gmail, Outlook, Mailcow, or any IMAP server land in one central inbox—no external tools, no cloud risks. Your communication stays within your ERP, fully secure and transparent.
Your benefits:
- Unified inbox for all mailboxes – any number of addresses and domains.
- Seamless integration into Odoo – no external tools or workarounds required.
- Support for multiple email accounts per user or team.
- Shared inboxes & access control – perfect for support, sales, and projects.
- Compatible with Gmail, Outlook, Mailcow, and all IMAP servers.
- No switching needed: Emails directly in the Odoo workflow.
- Maximum transparency and control over all business emails.
Feature overview: More than just email in Odoo
Multi-inbox
Manage all email accounts and functional addresses in one
centralized view.
Secure Integration
Connect via OAuth2 (Gmail, Outlook) or standard IMAP/SMTP – flexible and secure.
Team mailboxes
Shared Inboxes with Roles, Responsibilities & Clear Task Distribution.
Modern composer
Convenient email drafting in overlay view, HTML editor, and drag-and-drop for attachments.
Automation & AI
IIntelligent assignment & workflows,
automatic detection of
teams/agents.
Odoo context data
Get relevant Odoo information for every email instantly: contact, order, ticket, project.
100% GDPR compliant
Emails and attachments stay solely in your Odoo database – no data leaks or external transfers.
Who is MailDesk designed for?
- IT & Support Teams:
Finally, a transparent ticketing system and efficient handling of support requests.
- Sales & Business Development:
Quick replies, shared inboxes like sales@ – the perfect tool to close more deals. - Executives & Management:
Full overview and control over all email communication within the company. - Privacy-Conscious Companies:
All communication stays internal – no sending via external cloud systems.
- All Odoo users who want to fully map their digital workspace and finally put an end to the "software zoo.
Quick integration into Odoo – here’s how:
1
Install the Module
Easily install like any other Odoo module via
the store or direct link.
2
Connect Email Accounts
Securely set up via OAuth2 (Gmail, Outlook)
or IMAP – no IT expertise required.
3
Start Productively
Immediately send, receive, and manage
emails – all within Odoo.
Compatible with Odoo 17, 18, 19 (Community & Enterprise).
One tool. Every answer. That’s MailDesk.
MailDesk connects all your email communication directly with Odoo – fully integrated, secure, and team-friendly. No more tool chaos – just clarity, control, and efficiency in one place.
- Save time: No more switching – everything in one place.
- Higher Productivity: Work faster, easier, and better as a team.
- Maximum Data Security: All emails remain in Odoo – GDPR compliant.
- Cost Advantage: No more expensive helpdesk or shared inbox tool needed.
- Absolute transparency: Central storage of business emails with history.
Competitive Pricing
MailDesk Basic
The modern, fully integrated email solution for Odoo – ideal for receiving, reading, replying to, and organizing business communication.
Go to Shop- Unified inbox for multiple accounts.
- Cc / Bcc / Reply-To
- HTML composer with drag & drop
- Thread view (conversations)
- One-way sync (including Sent)
- Partner linking & contact view
- Tag system (manual creation & filtering)
MailDesk Ultimate
Complete control over all your email communication in Odoo – with bidirectional synchronization and intelligent features.
Go to Shop- All from Basic
- Two-way sync (incl. flags & folders)
- Full server control (including deletion)
- GPT & AI-based threat detection
- Support via email included
- Linking to Odoo records
MailDesk Complete Solution
Fully managed setup of MailDesk and mail server – including domain configuration, security, Odoo integration, and technical handover.
Send Inquiry- MailDesk Ultimate License
- Mailcow connector + QWeb editor
- Own mail server (fully set up)
- Integration into Odoo including testing
- Schulung & Übergabe
- E-Mail-Übertrag auf Wunsch
MailDesk FAQ
Got more questions?
If you didn't find your answer, reach out to us! Our team usually responds within a few hours.
Ask a questionFrom Odoo 17, for Community & Enterprise, continuously updated for new releases.
Buy now and start with the latest version! To the customer portal.
Yes, you can integrate any number of IMAP accounts (e.g., support@, sales@, info@) and assign them to users or teams. With MailDesk Ultimate, you can precisely control access and work efficiently as a team.
Discover the possibilities and buy now! Watch the demo video.
Yes, MailDesk stores all data within your Odoo instance – no cloud storage, no third-party forwarding, full control over access and archiving. Ultimate also offers AI-powered security features like phishing detection.
Protect your data and start securely with MailDesk! Security Details.
We offer three packages:
- MailDesk Basic from 249 €
- MailDesk Ultimate from 449 €
- Complete Solution with dedicated mail server from 1.290 €
All prices are one-time – no hidden subscriptions. Upgrade from Basic to Ultimate for only 200 €. Invest in efficiency now and buy directly in the shop! To the shop.
Technical support via email is included for Ultimate and Complete Solution. For Basic, support can be added optionally. Updates for new Odoo versions are planned and available in the customer portal.
Buy now and benefit from ongoing support! To the customer portal.
MailDesk is typically ready to use within minutes. The Complete Solution with a dedicated mail server is fully set up and delivered within 1–2 business days. Start quickly and efficiently – buy today! Watch the setup video.
Yes, all versions of MailDesk synchronize the sent email folders ("Gesendet", "Sent", etc.) from the mail server to Odoo. In the Ultimate version, every action (read, deleted, moved) is also synchronized back to the server.
Optimize your email management – buy Ultimate for seamless synchronization! Buy now.
MailDesk Basic offers essential email integration with Odoo: send and receive emails, shared inboxes, tags, attachments, and IMAP/SMTP search (e.g., cPanel, Gmail, Outlook). Note that synchronization is one-way (emails come into Odoo, but actions like "read" are not synced back). Emails and attachments are stored in the Odoo database/filestore.
MailDesk Ultimate offers full two-way synchronization (all actions such as read/unread, moving, deleting, and flags are synced between Odoo and the server, including Office 365, Gmail, and most IMAP providers), AI features (phishing detection, reply suggestions, conversation summaries), flexible attachment storage (leave attachments on the server to save space), and advanced team tools. Ultimate is ideal for teams that need seamless integration with SSO or calendars. For details, see the comparison table or our YouTube video.
Start with Basic and upgrade for just €200 – boost your productivity now! To the shop.
Yes, MailDesk Ultimate offers full two-way synchronization: all actions (read/unread, move, delete, tags) are reflected in both Odoo and the server. It works with Office 365 (great for SSO/calendar integration), Gmail, and most IMAP/SMTP providers. Basic only supports one-way sync (emails arrive in Odoo). You can connect multiple accounts; for high volume, use time-limited imports. Check out our YouTube tutorials for setup. Video.
Try it with our demo access. Purchase Ultimate for seamless email management! Buy now.
Licenses are tied to a specific Odoo version (e.g., purchase for Odoo 18, unlimited use for that version). When upgrading Odoo (e.g., from 18 to 19), you'll need to buy the module for the new version separately. Upgrading from Basic to Ultimate costs just €200 (including all advanced features). Your purchase includes bug fixes for standard features; customizations or priority support are available for an additional fee. All versions can be accessed in the customer portal. Customer Portal. Compatible with Community/Enterprise and Odoo.sh.
Invest in efficiency – buy now! To the shop.
MailDesk is optimized and does not slow down Odoo – load only occurs with many accounts or large imports. Limit imports to specific time periods to minimize this. Storage: Basic stores everything in the Odoo database/filestore. Ultimate allows flexible storage – attachments can remain on the mail server and be loaded as needed to save space. Ideal for high volumes.
See our performance tips: Video.
Increase efficiency without additional costs – buy MailDesk! To the shop.
MailDesk uses Odoo's built-in security features: users only see shared mailboxes/emails (e.g., hide accounting/management accounts). Mark accounts as sensitive for restricted access. Ultimate includes AI to detect phishing/suspicious attachments. Data is controlled through Odoo groups/permissions – no unauthorized access. For businesses: the complete solution offers a dedicated server for full control. Meets strict standards with no external dependencies. Details: Buy now.
Yes! You can link emails to leads, opportunities, tasks, projects, or other Odoo records. Create CRM leads directly from incoming emails (out-of-the-box). Ultimate offers extra tools like tags and assignments. Check out our integration demo: YouTube.
Optimize your CRM process – get MailDesk and boost your sales! To the shop.
Yes, with MailDesk you can manage emails directly in Odoo without using Outlook, Gmail, etc. Incoming and outgoing emails are automatically organized in Odoo and can be linked to leads, opportunities, or projects. Ultimate offers advanced features like two-way synchronization and AI-powered organization.
Replace external clients and work more efficiently – buy now! To the shop.
Yes, MailDesk is fully compatible with Odoo.sh as it only uses Odoo's standard APIs without external dependencies. It works with both Community and Enterprise editions.
Start your cloud-based email management – purchase MailDesk for Odoo.sh! To the shop.
Yes, with MailDesk Ultimate you can save drafts and link emails with modules like Sales, Invoices, or Documents. For example, quotes from the Sales module automatically appear in the "Sent" folder. These features are limited in Basic.
Seamlessly integrate emails into your processes – buy Ultimate! To the shop.
Yes, in MailDesk, new emails can be automatically retrieved at regular intervals (e.g., every 2 minutes).
I Automate your email management and save time – buy Ultimate! To the shop.
In Basic, emails and attachments are stored in the Odoo database/filestore. In Ultimate, you can keep attachments on the mail server and retrieve them only when needed to save storage space. You can also limit import periods to control the amount of data.
Optimize your storage – purchase Ultimate for flexible solutions! To the shop.
Your Opinion Matters – Help Shape MailDesk!
Together, we create the best email solution for Odoo!
We look forward to your suggestions and feedback!
- MailDesk is developed for and with its users. Do you have ideas, requests, or specific improvement suggestions?
- Let us know which features or customizations would make your daily work even easier.
- Simply fill out the form below – your feedback directly contributes to the ongoing development of MailDesk.
Start now – email reimagined for Odoo!
Ready for centralized, secure, and efficient email communication?
Request your personal live demo or get a no-obligation quote:
► Request a Personal Live Demo Get a No-Obligation Quote To the Technical Documentation
Need additional integrations, references, or customizations? Contact us!